POLARIN GDPR Compliance Policy
1. Introduction
The POLARIN project, funded by the European Union, is committed to ensuring the protection of personal data in compliance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679).
Our website POLARIN is run by the Instituto de Geografia e Ordenamento do Território da Universidade de Lisboa (referred to hereafter as IGOT), partner of the POLARIN consortium.
This policy outlines how personal data will be collected, used, stored, and processed to access services through.
At POLARIN, we’re committed to protecting and respecting your privacy. This Privacy Policy relates to our use of any personal information we collect from you:
– via following online services:
The POLARIN website (www.eu-polarin.eu)
The POLARIN social media pages and accounts (Twitter/X, LinkedIn, Facebook and Instagram)
– via any Bluetooth, Wi-Fi or any similar technology that may communicate with your (mobile) device including identifying its location. This includes collecting unique online identifiers such as IP addresses, MAC addresses, which are numbers that can uniquely identify terminal equipment such as a specific computer, handset, tablet or other network device on the Internet.
This Privacy Policy also relates to our use of any personal information you may provide to us by phone, SMS, email, in letters or other correspondence, or in person.
2. Data Controller
The POLARIN project consortium is the data controller is bound by the Joint controller Agreement according to Art. 26 GDPR Any questions regarding data protection or GDPR compliance can be addressed to the Data Protection Officer (DPO) at the respective partner (a list of all partner of POLARIN) can be found at https://eu-polarin.eu/partners/
3. Data Collection Purpose
When you access or sign-up to any of POLARIN’s services, for example newsletters, chats with our social media accounts, message boards, web and mobile notifications, we may receive personal information about you.
POLARIN may use your personal information:
- to provide you with our services
- to provide you with information about our services
- to deal with your requests and enquiries
- to provide you with the most user-friendly online navigation experience
- for service administration purposes, if you sign up for any service
- to use IP addresses and device identifiers to identify the location of users, to block disruptive use, to establish the number of visits of our websites
- for analysis and research purposes so that we may improve the services offered by POLARIN
- we also use and disclose information in aggregate (so that no individuals are identified or identifiable) for marketing and strategic development purposes.
4. Types of Personal Data Collected
The following types of personal data may be collected from applicants:
– Full name
– email
-IP addresses
– Any additional data provided by the users of this website.
5. Legal Basis for Processing
Personal data will be processed based on the following legal grounds:
– **Consent**: Applicants provide explicit consent when submitting their applications, agreeing to the collection and processing of their personal data.
– **Contractual Necessity**: Data is necessary to provide POLARIN services.
– **Legal Obligations**: POLARIN may also be required to process data to comply with EU laws and regulations.
6. Data Retention
Personal data will be retained for as long as necessary to fulfil the purposes for which it was collected, including compliance with legal, reporting, and auditing requirements. Once the evaluation process and any subsequent activities are completed, the data will either be anonymized or securely deleted.
7. Data Sharing
POLARIN will not sell, rent, or otherwise disclose personal data to unauthorized third parties.
8. Data Security
Appropriate technical and organizational measures will be in place to protect personal data from unauthorized access, alteration, or loss. These measures include encryption, access controls, and regular security audits.
9. Data Subject Rights
Under GDPR, individuals whose personal data is processed by POLARIN have the following rights:
– Right of Access: Individuals can request access to their personal data.
– Right to Rectification: Individuals can request corrections to inaccurate or incomplete data.
– Right to Erasure: Individuals can request the deletion of their personal data when it is no longer necessary for the purposes collected.
– Right to Restrict Processing: Individuals can request limitations on how their data is processed.
– Right to Data Portability: Individuals can request that their data be provided in a structured, commonly used, and machine-readable format.
– Right to Object: Individuals can object to the processing of their data in certain circumstances, including for direct marketing purposes.
To exercise any of these rights, individuals can contact the DPO of the POLARIN partner
10. Data Breaches
In the event of a data breach, POLARIN will notify the relevant supervisory authority and affected individuals within 72 hours if the breach poses a risk to their rights and freedoms.
11. Contact Information
For questions regarding this policy or to exercise data rights, please contact the Data Protection Officer (DPO) at Alfred-Wegener-Institut:
Christoph Wagner
datenschutz@awi.de
