Transnational Access Call 2025
Transnational Access Call 2025
This call for proposals is OPEN.
The EU funded project POLARIN invites the scientific community to submit proposals to access 42 Research Infrastructures (RIs) in both polar regions, contributing to addressing key research priorities.
Proposals submitted to the POLARIN TA Call 2025 must address at least one of the following research priorities:
- Sea Ice and Polar Oceans in the Climate System
- Polar Ice Sheets, Glaciers and Sea Level
- Terrestrial Carbon Cycle and Permafrost
- Polar Ecosystems and Biodiversity
- Atmosphere Dynamics and Chemistry
- Paleoclimate Processes and Variability
- Humans, Societies and Global Changes
More information about the content of each research priority can be found below.
Download the Guidelines for Applicants with detailed instructions and important information on this call.
Deadline for submission of proposals: 30th of October 2025, 4 pm CET.
The proposals applying to the POLARIN TA call must be submitted through the POLARIN Transnational Access Platform (POLARIN TAP) on-line system by the proposal deadline. Late submissions and submissions via any other channel will not be accepted.
The access decisions will be announced in mid-March 2026 via the POLARIN TAP.
The Webinar for Applicants was on September 18th at 10:30 – 12:00 CEST.
The webinar will provide information about the TA/RA call and will answer questions related to the application process and TA and RA in general.
If you miss it, you will find the recording and presentations here to download.
Recording:
https://oulu.cloud.panopto.eu/Panopto/Pages/Viewer.aspx?id=56605cea-f9e2-42eb-a98f-b35c00b2711c
Slides:
POLARIN-TA-Call_Guidelines-for-Applicant
2025_POLARIN_activities
Introduction to POLARIN TAP
Proposals must contribute to addressing at least one of the following key research priorities in the polar regions:
- Sea Ice and Polar Oceans in the Climate System: Understanding the properties and dynamics of the sea ice covers and polar oceans and their mutual interaction, their variability at all time scales and their relations to the atmosphere and land is essential to evaluate their role in shaping regional and global climate and major biogeochemical cycles. This includes determining the conditions of occurrence of extreme events such as marine heat waves as drivers of sea ice retreat, the role of sea ice in the Earth’s surface energy balance, the causes of changes in ocean bottom waters properties in relation to their source waters and their impact on the global overturning circulation, the biogeochemical ocean processes in relation to nutrient cycling, ocean carbon uptake, or the release of greenhouse gases from under-ice waters.
- Polar Ice Sheets, Glaciers and Sea Level: Understanding the behavior of the polar ice sheets and glaciers is essential to narrow down the uncertainties on their contributions to global sea-level rise under current and future climate scenarios, including risks of possible collapse in the future. Focus should be put on understanding the dynamics of the Greenland and Antarctic ice sheets, including the impact of subglacial processes on the ice flow, the ice sheet mass balances, and the leading processes controlling their stability, and on monitoring the polar glacier mass balance and retreat in response to global warming.
- Terrestrial Carbon Cycle and Permafrost: Investigating the terrestrial carbon cycle in polar regions, particularly the role of permafrost and polar ecosystems in storing and releasing carbon, is essential to understand the implications for the atmospheric greenhouse gas concentrations and potentially global warming. This includes understanding the permafrost dynamics, distribution and state in Arctic regions, including events of rapid thawing, and quantifying carbon dioxide and methane fluxes from permafrost regions and possible feedback mechanisms.
- Polar Ecosystems and Biodiversity: Understanding the structure, function, and biodiversity of polar ecosystems and how these are affected by environmental changes across different geographical sectors and habitats, including the cumulative effects of multiple drivers, is essential to plan for improved management of these unique ecosystems. Focus should be put on the drivers and characterization of changes, possible occurrence of thresholds or irreversible changes, the connectivity with the lower latitudes and the impacts of human activities.
- Atmosphere dynamics and chemistry: Investigating the atmosphere dynamics and processes in polar regions and their influence on local and global climate systems is essential to improve regional and global climate projections and to plan for the extent of regional and global warming, including changes in extremes in the polar regions and beyond. Focus should be on characterizing changes in weather systems, clouds, and precipitation in the polar regions, understanding the role of clouds in the energy balance and major climate feedbacks in the polar regions, including the major cloud-aerosol feedback, the unique polar atmosphere chemistry, and the sources, pathways and impacts of atmospheric pollutants.
- Paleoclimate Processes and Variability: Collecting and analyzing ice and sediment cores and reconstructing past climate conditions in polar regions is essential to improve understanding of long-term trends and natural climate variability, including past glaciations, ice sheet extent and retreat patterns, and to inform climate projections. This includes integrating multiple proxy data sources to create comprehensive reconstructions of past climate variability and its drivers.
- Humans, societies and global changes: Assessing the impacts of global changes on humans and societies in the polar regions is essential to develop strategies for adaptation and resilience. Focus should be put on understanding the socio-economic impacts on Arctic communities, including cumulative impacts, on livelihoods, health and well-being and adaptation pathways based on co-production of indigenous and scientific knowledge, the contribution of economic development and innovation to welfare, the interdependency between subsistence economy and industrial activities, and impacts on education and schooling trends.
Proposals for access received by the notified submission date will only be accepted for evaluation if they meet the following Eligibility Criteria:
- Affiliation:
a) The User Group Leader and the majority of the users must work in an institution based in an European Union Member State or HORIZON EUROPE associated country, with the exception of user groups led by Ukrainian researchers from government-controlled territories.
b) The user group leader and at least the 80% of the users must work in countries other than the country(ies) were the legal entity operating the requested infrastructure is based. When the infrastructure is composed of several research facilities, operated by different legal entities, this condition must apply to each facility.
c) User groups with more than four users must include researchers from at least two different countries. - Expertise: The user group leader must have the appropriate expertise to lead the research at the requested research infrastructure.
- Duration of the period of access to RIs: The maximum duration of granted access at a RI is limited to the units of access offered in POLARIN and must in any case be less than three months.
- Key research priorities: Proposals must contribute to addressing at least one of the key research priorities in the polar regions as detailed in the call text. More information available above and at eu-polarin.eu
- Dissemination: Only user groups that are allowed and willing to disseminate the results they have generated under the project are eligible for access (unless the users are working for SMEs).
- Data policy: User groups must agree to comply with the POLARIN data policy (see section 3 in this document).
- Application documents: Proposals with Project Descriptions and CVs failing to follow the instructed structure and exceeding the maximum length will be rejected from the evaluation as non-eligible.
- Affiliation:
The non-fulfillment of any of the previous criteria implies non-acceptance of the proposal for further evaluation.
POLARIN provides Transnational Access (TA) free of charge to research infrastructures for selected user groups. Transnational access can be either in-person (hands-on) or remote.
In-person access means free of charge, transnational (or cross-border) access to research infrastructures or installations for selected user groups. The access includes the use of the RI, and the logistical, technological and scientific support and the specific training for researchers using the infrastructure.
Remote Access is a form of Transnational Access in which the user(s) do not visit the infrastructure/installation physically themselves; instead, the users are either provided with reference materials or samples, get access to a high-performance computing facility, or receive the data from the study that the staff of the infrastructure/installation has conducted according to their research plan and protocol.
It is also possible to combine in-person and Remote Access, meaning that users physically visit the station and set up the required field experiments/monitoring, after which study continues by using Remote Access.
Forty-two (42) of the POLARIN RIs are offering Transnational Access in the 2025 Call for Proposals. Detailed information about the RIs and their conditions for access can be found on the POLARIN website . Map-based information on the RIs can be found from POLARIN GIS (Arctic and Antarctic terrestrial RIs), PolarDex (Antarctic RIs and vessels), and individual websites of the Ris.
* for simplification, in this table we use the terms TA as in person access, RA as remote access, TA/RA both in person and remote access.
| RI Name | Partner (acronym) | Operator country/Country code | Location | Access modality TA or/& RA* | Contribution to research priorities** | Units available in the 2nd call | Typical duration of work | RI availability in TA Call 2025 |
|---|---|---|---|---|---|---|---|---|
| Arctic Stations | ||||||||
| Abisko Scientific Research Station | SPRS | Sweden | Abisko, Sweden | TA/RA | 2–7 | 20 user/days | 13 days | TA: 01/04/2026 – 30/04/2027 | RA: 01/06 – 30/09/2026 |
| Adam Mickiewicz University Polar Station | AMU | Poland | Petunia Bay, Spitsbergen, Norway | TA | 2–7 | 100 user/days | 1-2 weeks | TA: 20/06 – 10/09/2026 |
| Arctic DTU Research Station | DTU | Denmark | Sisimiut, Greenland | TA | 2–7 | 100 user/days | 1-3 weeks | TA: 01/04/2026 – 30/04/2027 |
| Arctic Station | UCPH | Denmark | Disko Island, Greenland | TA | 1–7 | 10 user/days | 7 days | TA: 01/06 – 30/09/2026 |
| AWIPEV Base | AWI/IPEV | Germany/France | Ny-Ålesund, Svalbard, Norway | TA | 1–7 | 120 user/days | 14 days | TA: 01/05/2026 – 31/03/2027 |
| Barrow Arctic Research Center | UICS | USA | Utqiagvik, Alaska, USA | TA/RA | 1–7 | Not available | 2 weeks | Not offered in this call |
| Whapmagoostui-Kuujjuarapik Research Complex | ULAVAL | Canada | Whapmagoostui, Nunavik, Québec, Canada | TA/RA | 1–7 | 75 user/days | 10-15 days | TA/RA: 01/04 – 31/12/2026 |
| Arctic Station Dirigibile Italia | CNR | Italy | Ny-Ålesund, Svalbard, Norway | TA/RA | 2,4–7 | 47 user/days | 15 days, see RI description for accessing the associated observatories | TA: 01/05 – 30/09/2026 | RA: 0/05 – 30/10/2026 |
| Greenland Institute of Natural Resources | GINR | Greenland (Denmark) | Nuuk, Greenland | TA/RA | 1–7 | 77 user/days | 1-2 weeks | TA/RA: 31/05 – 15/10/2026 |
| Polish Polar Station Hornsund | IGF PAS | Poland | Hornsund Fjord, Spitsbergen, Svalbard, Norway | TA/RA | 1–7 | 95 user/days | 14 days | TA: 01/05 – 30/09/2026 | RA: 01/04/2026 – 30/04/2027 |
| Kevo Subarctic Research Institute | UTU | Finland | Utsjoki, Finland | TA/RA | 3–7 | 80 user/days | 5-30 days | TA: 01/04/2026 – 30/04/2027 | RA: 01/04 – 15/12/2026 |
| Kilpisjärvi Biological Station | UH | Finland | Kilpisjärvi, Finland | TA/RA | 3–7 | 43 user/days | 1 week | TA/RA: 01/04/2026 – 30/04/2027 |
| Koltur Research Station | SAVN | Faroe Islands (Denmark) | Tórshavn Municipality, Faroe Islands. | TA/RA | 1, 4–7 | 60 user/days | 5 days | TA/RA: 01/06 – 30/08/2026 |
| Nicolaus Copernicus University Polar Station | UMK | Poland | Kaffiøyra Svalbard, Norway | TA/RA | 1–7 | 120 user/days | 1-2 weeks | TA/RA: 01/07 – 10/09/2026 |
| Oulanka Research Station | UOULU | Finland | Kuusamo, Finland | TA/RA | 4–7 | 60 user/days | 5-14 days | TA/RA: 01/04/2026 – 30/04/2027 |
| Pallas-Sodankylä Atmosphere-Ecosystem Supersite | FMI | Finland | Muonio, Finland (Pallastunturi); Sodankylä, Finland (Sodankylä) | TA/RA | 4–7 | 30 user/days | 10-15 days | TA/RA: 01/04/2026 – 30/04/2027 |
| The DMI Geophysical Observatory Qaanaaq | DMI | Denmark | Qaanaaq, Greenland | TA | 1, 3–7 | 78 user/days | 1-2 weeks | TA: 01/04/2026 – 30/04/2027 |
| Rif Field Station | RIF | Iceland | Raufarhöfn, Iceland | TA/RA | 1, 4–7 | 40 user/days | 2 weeks for TA, 1 week for RA | TA: 01/05 – 31/10/2026 | RA: 15/06 – 30/09/2026 |
| Sermilik Station | UCP, UGRAZ | Denmark, Austria | Sermilik Fjord, Ammassalik Island, Greenland | TA | 1–7 | 60 user/days | 7-10 days | TA: 01/06 – 30/09/2026 | RA: 01/07 – 30/07/2026 |
| Sudurnes Science and Learning Center | SSLC | Iceland | Sangerdi, Iceland | TA | 4–7 | 60 user/days | Few days up to 1 month | TA/RA: 01/04 – 15/12/2026 |
| Ny-Ålesund Research Station – Sverdrup | NPI | Norway | Ny-Ålesund, Svalbard | TA | 1,2,4–7 | 34 user/days | 1-2 weeks | TA: 01/05/2026 – 30/04/2027 |
| Toolik Field Station | UAF | USA | North Slope of Alaska, USA | TA/RA | 3–7 | 50 user/days | 1-2 weeks | TA/RA: 01/05 – 30/9/2026 |
| Tarfala Research Station | SU | Sweden | Tarfala Valley, Kiruna municipality, Swedish Lapland | TA/RA | 2–7 | 40 user/days | 4-10 days | TA: 01/03 – 30/04/2026; 30/06 – 20/09/2026 | RA: 01/04 – 30/04/2026; 15/06 – 20/09/2026 |
| NERC: Ny-Ålesund Research Station – Harland-Cox Huset | UKRI | United Kingdom | Ny-Ålesund, Svalbard, Norway | TA | 1,2,3,4–7 | 52 user/days | 14 days | TA: 01/04 – 30/09/2026 |
| Villum Research Station | AU | Denmark | Station Nord, Greenland | TA/RA | 2–7 | 58 user/days | 1-4 weeks | TA/RA: 01/04 – 10/05/2026; 01/07 – 31/08/2026; 15/03 – 10/05/2026 |
| Western Arctic Research Centre | ARI | Canada | Inuvik, Norwest Territories, Canada | TA/RA | 1–7 | 75 user/days | 9 days | TA/RA: 01/04/2026 – 30/04/2027 |
| Zackenberg Research Station | AU | Denmark | North-East Greenland | TA/RA | 1–7 | 14 user/days | 2-3 weeks | TA/RA: 15/04 – 15/09/2026 |
| Observatories | ||||||||
| FRAM: Frontiers in Arctic Marine Monitoring observatory | AWI | Germany | Fram Strait and Central Arctic Ocean | RA only | 1,2,4,6,7 | Not available | 1-2 sensors (max 8) | Not offered in this call |
| Many research stations have associated access to observatories/monitoring networks. The access is connected to the RI where the observatory is located. Check the research station descriptions for details. | ||||||||
| Antartic Stations | ||||||||
| Akademik Vernadsky Station | NASC | Ukraine | Galindez Island, Argentine Islands Archipelago, Antarctica | TA/RA | 1–6 | 120 user/days (max 4 users) | 1 month to max 90 days | TA: 01/01 – 31/03/2026 | RA: 01/04/2026 – 30/04/2027 |
| Bulgarian Antarctic Base St. Kliment Ohridski | BAI | Bulgaria | Livingston Island, South Shetlands, Antarctica | TA/RA | 1–5 | 120 user/days | 10-30 days | TA: 15/02 – 01/03/2026 | RA: 01/12/2026 – 01/03/2027 |
| Concordia Station | CNR/IPEV | Italy | East Antarctic Plateau, Antarctica | TA/RA | 2,5,6 Antarctica InSync | 50 user/days (user groups of max 2 users) | 15 days | TA/RA: 10/11/2026 – 31/01/2027; 10/11/2027 – 31/01/2028 |
| Professor Julio Escudero Station | INACH | Chile | King George Island, South Shetlands, Antarctica | TA/RA | 1, 3–6 | 40 user/days | 15-30 days | TA: 20/12/2026 – 25/03/2027 |
| Spanish Antarctic Station “Gabriel de Castilla” | MCIN | Spain | Deception Island, Antarctica | TA | 4–6 | 135 user/days | 15 days | TA: 01/01/2026 – 25/03/2026 |
| Juan Carlos I Antarctic Station | CSIC | Spain | Livingston Island, South Shetlands, Antarctica | TA | 4–6 | 150 user/days | 15 days | TA: 01/01/2026 – 25/03/2026 |
| Mario Zucchelli Station | CNR | Italy | Terra Nova Bay, Antarctica | TA/RA | 1–5, 6 | Not available | 15-20 days | Not offered in this call |
| Neumayer Station III | AWI | Germany | Ekström Ice Shelf, Queen Maud Land, Antarctica | TA/RA | 1,2,4–6 Antarctica InSync | 90 user/days | 42 days | TA: 01/11/2026 – 28/02/2027; 01/11/2027 – 29/02/2028 |
| Captain Arturo Prat Navy Station Laboratories | INACH | Chile | Iquique Cove, Greenwich Island in the South Shetland Islands, Antarctica | TA | 1,3–7 | 90 user/days | 15-30 days | TA: 10/01 – 01/03/2026 |
| Troll Research Station | NPI | Norway | Jutulsessen, Dronning Maud Land, Antarctica | TA | 1,2,4–7 Antarctica InSync | 120 user/days | 1 month | TA: 01/11/2026 – 15/02/2027; 01/11/2027 – 15/02/2028 |
| Wasa Station | SPRS | Sweden | Princess Martha Coast Queen Maud Land, Antarctica | RA only | 1,2,4–7 | 50 sampling days | 1 week | RA: 15/12/2026 – 31/01/2027 |
| Polar vessels and platforms | ||||||||
| CCGS Amundsen | ULAVAL | Canada | Everywhere in the Canadian Archipelago and adjacent Arctic seas. | TA/RA | 1,2,4–7 | 6 working days/6-10 users | 14-28 days at sea | TA: 01/06 – 30/11/2026; 01/07 – 30/09/2027; 01/06 – 31/10/2028 |
| Arni Fridriksson | MFRI | Iceland | North Atlantic/Polar area – Iceland | TA/RA | 1,2,4–7 | Not available | Not offered in this call | |
| RV Celtic Explorer | MI | Ireland | Polar code region up to 82 N in Summer/Early Autumn. Greenland to Norway. | TA/RA | 1,2,4–7 | Not available | 20 days at sea | Not offered in this call |
| MV Le Commandant Charcot | PONANT | France | Arctic and Antarctic: See detailed information in vessel description. | TA/RA | 1,2,4–7 Antarctica InSync | 1267 user/days (user groups of up to 4 users) | 2-3 weeks at sea | TA: 14/10/2026 – 01/09/2027; 27/10/2027 – 11/01/2028 – See more information on the RI description webpage. |
| RV Dana | DTU | Denmark | Greenland and Nordic seas. | TA/RA | 1,2,4–7 | Not offered in the call. | 7-21 days | Not offered in this call |
| HAAKON RV Kronprins Haakon | NPI | Norway | Arctic Ocean and Fram Strait. | TA/RA | 1,2,4–6 | 72 user/day for a user group of up to 6 users | 25 days at sea | TA: 01/01/ – 28/02/2027 – One specific cruise in early 2027 – See more information in the RI description webpage. |
| BIO Hespérides | MCIN | Spain | Antarctic: South Drake passage, Bransfield Strait, and South Orkney-Elephant Island Strait | TA/RA | 1,2,4 | Not available | 30 days at sea | Not offered in this call |
| RS Karpuj | INACH | Chile | The vessel is only available in combination with Prat or Escudero stations, South Shetlands Islands | TA/RA | 1,2,4,5,6 | 15 days for a user group of up to 5 users | 1-10 work days | TA: 05/01 – 01/03/2026 |
| RVIB Laura Bassi | OGS | Italy | Ross Sea and George V Land – Adelie Land | TA/RA | 1,2,4–6 | Not offered in this call. | 45 days at sea | Not offered in this call |
| Noosfera | NASC | Ukraine | Cape Town – Ushuaia – Academik Vernadskyi Antarctic Station – Ushuaia – Cape Town | TA/RA | 1,2,4–6 | 8 working days for a user group of up to 6 users | 28 days at sea | TA/RA: 01/02 – 31/03/2027 |
| RV Polarstern | AWI | Germany | Weddel Sea in the frame of Antarctica InSync | TA/RA | 1,2,4–6 Antarctica InSync | 168 user/day for | 42 days at sea | TA/RA: 4 Antarctica InSync legs between 15/02/2027 – 30/11/2028 | RA only: 01/12/2028 – 29/02/2028 – See more information on the RI description webpage. |
| TARA polar station | TARA | France | Central Arctic Ocean, Tara Polaris I drift | TA/RA | 1,2,4–6 Tara Polaris | 100 | 100 days at sea | TA/RA: 15/08/2026 – 15/11/2027 – See more information on the RI description webpage. |
| Core Repositories | ||||||||
| AWI Ice Core Repository | AWI | Germany | Bremerhaven, DE | RA | 6 | Not available | 1-3 days | Not offered in this call |
| AWI Sediment Core Repository | AWI | Germany | Bremerhaven, DE | TA/RA | 6 | Not available | 1-3 days | Not offered in this call |
| UK Polar Sediment Core Facility | UKRI | United Kingdom | Cambridge, UK | TA/RA | 6 | Not available | 1-3 days | Not offered in this call |
| Core repository and geological laboratories | UIT/APECS | Norway | Tromsø, NO | TA/RA | 6 | Not available | Variable, see RI description | Not offered in this call |
- Read carefully the Guidelines for Applicants.
- Create a user account in POLARIN TAP.
- Contact the RI operators you are applying for access to consult if your proposal is feasible to be conducted at the RI.
- Fill in the application form in POLARIN TAP.
- Prepare and upload the appendices to the application.
- Submit before the deadline.
Fill in the application form carefully. You can work on the application in several sessions and store the application in-between the sessions, but you can submit only one application per call.
Details on how to calculate the budget and units of access can be found at the Guidelines for Applicants.
To apply, applicants must comply with the POLARIN Data Policy. In addition, In accordance with the Horizon Europe open access policy, all publications and data arising from data acquired through POLARIN Transnational Access must be made openly accessible. This obligation ensures that research funded by the European Union remains widely available to the scientific community and the public, fostering transparency, innovation, and collaboration.
Applicants are encouraged to consult the Information for TA Users, which provides detailed guidance on project implementation, reporting and open access for publications and data arising from projects granted by POLARIN.
Templates and other documents required at proposal submission
Applicants are requested to provide a Project Description, the CV of the user group Leader, and a preliminary TA Data Management Plan in the application. The templates including guidelines can be downloaded from the POLARIN website and the POLARIN TAP .
Project description: The Research Plan must follow the structure provided in the Project Description Template and Guidelines and adhere to the maximum number of pages depending on the type of RI you are applying for access.
CV of the User group Leader: Use the CV POLARIN template to fill in the CV of the user group leader. The page limit is 1 page.
Preliminary TA Data Management Plan: Use the POLARIN template Preliminary TA Data Management Plan (DMP) to describe the management of data gathered by your project. The DMP will only be assessed if the project is selected for implementation, but a preliminary version must be submitted with the proposal.
Letter of recommendation: Early career researchers (undergraduate, graduate or post-graduate level up to 5 years active in science after last degree) applying as user group leader must provide 1-2 letters of recommendation from their academic supervisor and/or other relevant person in support of their application.
Proposals applying for access in the frame of Antarctica InSync or Tara POLARIS I initiatives must request an endorsement letter from those initiatives and submit the endorsement together with their application in POLARIN TAP, in a separate file. See guidelines in Section 8 in this page.
Applicants intending to request access to TARA Polar Station or to Antarctic research infrastructures participating in Antarctica InSync must obtain an endorsement letter confirming that their proposed research contributes to the respective initiative’s science plan.
This additional requirement ensures alignment with the strategic scientific objectives of these international efforts.
How to request an endorsement letter:
- Applicants must prepare a short project summary following the provided template and send it by email to the relevant contact point listed below.
- The request should be made as soon as possible and before the endorsement request deadline, to allow sufficient time for review and issuance of the endorsement letter.
Initiative-specific details:
| Initiative | Contact Email | Template Endorsement Request | Science Plan | Deadline to request the endorsement | |
|---|---|---|---|---|---|
| TARA Polar Station | Marcel Babin and Clémentine Moulin | Endorsement request template Tara Polaris | Tara Polaris I Science Goals and Objectives | 30th of September 2025 | |
| Marcel.Babin[at]takuvik.ulaval.ca | Website Tara Polar Station | ||||
| clementine[at]fondationtaraocean.org | |||||
| Antarctica InSync | info[at]antarctica-insync.org | Endorsement request template InSync | Website Antarctica InSync | 30th of September 2025 | |
| Scientific themes still developing. Contact Antarctica InSync for further details and information. | Factsheet Antarctica InSync |
Upload Requirement:
The endorsement letter must be uploaded in the POLARIN Transnational Access Platform (TAP) as part of your proposal submission. Applications without the required endorsement will be deemed ineligible to contribute to these initiatives.
The evaluation and selection process, including the evaluation criteria and access priorities are described in detail in the Guidelines for Applicants .
Applicants are encouraged to consult the Information for TA Users page, which provides detailed guidance on project implementation, reporting and open access for publications and data arising from projects granted by POLARIN.
General questions about POLARIN TA applications: polarin_ta[at]listserv.dfn.de
For any inquiry regarding the Scientific Evaluation of Proposals, please contact polarin_evaluation_secretariat[at]ogs.it
Technical matters regarding POLARIN TAP polarin[at]inkode.it
All travel arrangements to POLARIN research infrastructures are the responsibility of the applicant. In case of technical or logistical challenges, user groups should first contact the Research Infrastructure Manager/Operator. Only in exceptional situations, where local personnel cannot assist, should POLARIN coordination be contacted.
POLARIN is not liable for any injuries, damages, or losses that may occur during access to its infrastructures. User groups are responsible for organizing their own travel, ensuring they have appropriate travel and health insurance, and fulfilling all passport, visa, vaccination, and other entry requirements for each destination. It is also the responsibility of the user groups to be aware of safety and security conditions at their respective research sites throughout their travel and stay.
All members of user groups must have sufficient travel and health insurance and be clear on their legal responsibilities through their employers. POLARIN does not cover the cost of insurance or any additional expenses arising from unforeseen circumstances such as travel delays, cancellations, customs, shipment, or other logistical issues. POLARIN also assumes no legal responsibility for the health and welfare, including emergency and accident situations, of those awarded access to its infrastructures.
By applying for access through POLARIN, you confirm that you have read and accepted these terms and agree with our Data Protection Policy.
All users accessing research infrastructures through POLARIN must adhere to the highest standards of respectful and professional conduct. This includes:
- Respecting the evaluation process: POLARIN does not tolerate harassment, coercion, or inappropriate behavior toward evaluators or partners.
- Respecting host infrastructures: Follow local rules, safety guidelines, and behave courteously toward all staff.
- Respecting local and Indigenous communities: Engage with cultural sensitivity and only when appropriate or authorized.
- Upholding zero tolerance for harassment: Discrimination, bullying, or abusive conduct in any form will lead to removal from the project and ineligibility for future access.
Applicants who violate this code may be excluded from current and future access. Reports of misconduct can be made confidentially to the POLARIN coordination team or the host infrastructure.
You can download here the full version of POLARIN’s Code of Conduct
02.09.2025
Corrected implementation dates in section 6 of this document
- Wasa station: offers access in the frame of Antarctica InSync
- Juan Carlos I Antarctic station: offers access in the frame of Antarctica InSync – access dates corrected
- Verdnasky Station: access dates corrected
- Bulgarian Antarctic Base: access dates corrected
- Gabriel de Castilla: access dates corrected
- Captain Arturo Prat Navy Station Laboratories: access dates corrected
- RV Karpuj: access dates corrected
19.9.2025
Added ARC-DTU in offering in-person Transnational Access in the call. (TA: 01/04/2026 – 30/04/2027)
Join discussion on the Catalyst Platform
Are you one of the applicants or considering to apply for the 1st POLARIN Transnational Access Call? If you want to get in touch with other applicants, join the discussion group on the Catalyst platform.
- Register on the Calatyst platform with your email address https://polarcatalyst.eu/register
- Go to “Discussions” page that can be found under “Tools” https://polarcatalyst.eu/discussions
- Find the POLARIN discussion group titled “POLARIN-2nd-call” on the left side of the page
- Click on “Subscribe” next to the name of this discussion group (at top of the page), so you get a notification by email whenever there is a new message in this discussion.
- Explore more news and events from the polar research community on the Catalyst website: https://polarcatalyst.eu/